AI services
Less time-consuming routine.
More time for your business.
We automate repetitive administration, data movement and follow-up, so your team can focus on meaningful work. We build the processes with deliberate design of data handling, access rights and human oversight.
You do not need to know what technology you need. It is enough to show us where work regularly gets stuck.
Many small, repetitive tasks add up to a significant loss
Individually, these often take only a few minutes or hours. Over a month, however, they can tie up several working days of capacity.
Collecting invoices and data by hand
Finding and downloading documents and copying data regularly takes up valuable working time.
Information scattered across several systems
Data in the CRM, emails and spreadsheets is hard to consolidate and keep up to date.
Missed replies and follow-ups
Tracking incoming customer requests and commitments takes dedicated attention, and a next step is easily missed.
Tasks left without an owner
Action items from meetings do not always become trackable tasks with an owner and a deadline.
Weekly reports compiled by hand
Collecting data and updating reports requires the same manual steps week after week.
Repetitive content creation and publishing
Collecting materials, adapting them to channels and organizing publication ties up time again and again.
Where can we help?
Not an exhaustive list, for example:
Finance and invoicing
Typical problems
Automatic invoice collection and organization.
Flagging missing documents.
Preparing reports and reconciliations.
Example: about 12 hours of manual work per month can be replaced
15–20 minutes a day collecting invoices and documents,
about 1 hour a week copying and reconciling data,
2–3 hours a month preparing reports.
Typical first-year ROI: approx. 370%
Sales and lead management
Typical problems
Consolidating CRM and email information.
Flagging next steps and missed follow-ups.
Automatically preparing weekly sales summaries.
Example: about 16 hours of sales administration per month can be cut
15–20 minutes a day updating the CRM,
1–2 hours a week reviewing missed follow-ups,
about 1 hour a week organizing emails and quotes,
2 hours a month on the sales report.
That is about 2 working days a month, or 24 working days a year.
Customer communication and service
Typical problems
Tracking unanswered messages and commitments.
Preparing communication summaries.
Flagging risky or negative-toned messages, with human review.
Example: about 10 hours of communication administration per month can be saved
10–15 minutes a day sorting incoming messages,
about 1 hour a week checking unanswered requests,
about 30 minutes a week tracking commitments and deadlines,
1–2 hours a month on communication summaries.
That is about 1.25 working days a month, or 15 working days a year.
Typical first-year ROI: approx. 230%
Marketing and content management
Typical problems
A shared content repository and structured input collection.
Preparing content drafts and channel versions.
Supporting the approval and publishing process
Example: about 24 hours of content preparation work per month can be cut
2–3 hours a week collecting and structuring professional materials,
1–2 hours a week adapting the same content to different channels,
about 1 hour a week on approval and publishing administration,
3–4 hours a month on content summaries and reporting.
That is about 3 working days a month, or 36 working days a year.
Project work and service delivery
Typical problems
Turning meeting notes into a verifiable task list.
A weekly project and blockers report.
Flagging delays, dependencies and unowned tasks.
Example: about 16 hours of project administration per month can be replaced
2–3 hours a week organizing notes and tasks after meetings,
about 1 hour a week preparing status and blocker reports,
about 1 hour a week checking unowned tasks and deadlines.
That is about 2 working days a month, or 24 working days a year.
Typical first-year ROI: approx. 630%
Administration, documents and reports
Typical problems
Receiving and organizing documents.
Search that respects access rights.
Preparing regular reports and summaries
Example: about 24 hours of repetitive administration per month can be cut
about 30 minutes a day on data entry and copying,
1–2 hours a week organizing and retrieving documents,
about 2 hours a week compiling management reports,
a few hours a month on repetitive document creation.
That is about 3 working days a month, or 36 working days a year.
Finance and invoicing
Typical problems
Automatic invoice collection and organization.
Flagging missing documents.
Preparing reports and reconciliations.
Example: about 12 hours of manual work per month can be replaced
15–20 minutes a day collecting invoices and documents,
about 1 hour a week copying and reconciling data,
2–3 hours a month preparing reports.
Typical first-year ROI: approx. 370%
Sales and lead management
Typical problems
Consolidating CRM and email information.
Flagging next steps and missed follow-ups.
Automatically preparing weekly sales summaries.
Example: about 16 hours of sales administration per month can be cut
15–20 minutes a day updating the CRM,
1–2 hours a week reviewing missed follow-ups,
about 1 hour a week organizing emails and quotes,
2 hours a month on the sales report.
That is about 2 working days a month, or 24 working days a year.
Customer communication and service
Typical problems
Tracking unanswered messages and commitments.
Preparing communication summaries.
Flagging risky or negative-toned messages, with human review.
Example: about 10 hours of communication administration per month can be saved
10–15 minutes a day sorting incoming messages,
about 1 hour a week checking unanswered requests,
about 30 minutes a week tracking commitments and deadlines,
1–2 hours a month on communication summaries.
That is about 1.25 working days a month, or 15 working days a year.
Typical first-year ROI: approx. 230%
Marketing and content management
Typical problems
A shared content repository and structured input collection.
Preparing content drafts and channel versions.
Supporting the approval and publishing process
Example: about 24 hours of content preparation work per month can be cut
2–3 hours a week collecting and structuring professional materials,
1–2 hours a week adapting the same content to different channels,
about 1 hour a week on approval and publishing administration,
3–4 hours a month on content summaries and reporting.
That is about 3 working days a month, or 36 working days a year.
Project work and service delivery
Typical problems
Turning meeting notes into a verifiable task list.
A weekly project and blockers report.
Flagging delays, dependencies and unowned tasks.
Example: about 16 hours of project administration per month can be replaced
2–3 hours a week organizing notes and tasks after meetings,
about 1 hour a week preparing status and blocker reports,
about 1 hour a week checking unowned tasks and deadlines.
That is about 2 working days a month, or 24 working days a year.
Typical first-year ROI: approx. 630%
Administration, documents and reports
Typical problems
Receiving and organizing documents.
Search that respects access rights.
Preparing regular reports and summaries
Example: about 24 hours of repetitive administration per month can be cut
about 30 minutes a day on data entry and copying,
1–2 hours a week organizing and retrieving documents,
about 2 hours a week compiling management reports,
a few hours a month on repetitive document creation.
That is about 3 working days a month, or 36 working days a year.
SECURITY AS PART OF IMPLEMENTATION
Automation with control over your data
During design we already review what data moves through the process, where it is processed, and what the AI or the automation can access. We adapt the technology and the control points to that.
We pass on only the data that is needed
When connecting a CRM, email, a document store or an invoicing system, we check which data is actually needed and which external services would get access. We limit the automation's permissions to its task.
I want to discuss data handlingWe plan where the processing happens, too
For healthcare, financial or confidential customer data, we look at private AI, solutions running on your own infrastructure and hybrid options. Where rule-based automation is enough, we solve the task without AI.
I would like a solution designedHuman oversight stays in place
We clarify in advance what the system may do on its own and where approval is required. For example, a customer message or a change in the invoicing system may need a human decision first. We make important operations traceable.
I would like a review plannedWe can also review your existing AI process: based on the risks we find, we recommend how to make data transfer, access and operation more secure.
Let's talk about secure automationOur packages
From clarifying an idea to a working solution. Choose which step you are at right now.
Entry consultation
Together we review your business problem or AI idea and show you which solution direction is worth pursuing.
- Net price range
- HUF 99–149 thousand
- Lead time
- 60–90 minutes
Who is it for?
If it is not yet clear what is worth automating, whether your idea is feasible, or what kind of development you need.
What do we do?
- We review the current process and the expected result.
- We look at the data, the systems involved and the technical options.
- We identify the main risks and propose the next step.
What do you get in the end?
Solution directions, main risks and next steps in a short written summary.
Written summary within 2 working days.
Small automation project
We map up to three business processes, rank the opportunities, and then implement one well-defined automation or custom tool.
- Net price range
- HUF 490–990 thousand
- Lead time
- 1–2 weeks
Who is it for?
If repetitive administration, manual data copying or report preparation takes up time, and a smaller intervention could already bring a meaningful improvement.
What do we do?
- We map up to three processes, together with the related systems and risks.
- Together we choose one task based on business value and feasibility.
- We build, test and hand over the solution.
What do you get in the end?
Ranked automation opportunities and a working solution: for example an automatic report, document processing, a system connection or an internal AI tool.
Handover of a standalone, usable solution.
Pilot / development phase
We test with your own data in a real environment whether the idea works technically and whether full rollout is justified.
- Net price range
- HUF 800 thousand–5 million
- Lead time
- 2–8 weeks
Who is it for?
If several systems must be connected, the reliability of an AI solution must be measured, or you want proof that it works before a larger investment.
What do we do?
- Together we define the scope of the pilot and measurable success criteria.
- We build the prototype, the proof-of-concept (PoC) solution or the limited live system.
- We evaluate accuracy, stability, security and business benefit.
What do you get in the end?
A solution you can try, and a well-founded recommendation based on the tests: go live, adjust, or close the project.
Handover of a prototype or a limited live system.
Did not find the right package?
Your problem may simply be larger or more complex than what fits into a predefined service scope. If you need your own business system, the integration of several applications or a more complex custom development, we plan and deliver it as a separate project.
Frequently asked questions
The most important points before the first meeting. If you have further questions, write to us directly.
In the free 30-minute meeting, we briefly review your needs and discuss what the next step could be. The paid Entry consultation includes a 60–90 minute expert review and, within 2 working days, a written summary of the solution directions, the main risks and the next steps. This package does not include development.
Yes. We map up to three business processes, then together select and implement one well-defined task. The result is a tested, standalone automation or custom tool. We agree the scope of the implementation in advance.
We suggest a pilot when, before full rollout, you need to verify the operation and business value of a more complex solution with your own data in a real environment. If the task goes beyond a single small automation, we decide together whether the next step should be a pilot or a separately planned custom development. The result of a pilot is a prototype or a limited live system; we decide on full rollout based on what we learn.
No. If a simple automation is safer or more economical, we recommend that.
We agree the start date based on your needs and our available capacity. The Entry consultation takes 60–90 minutes, and we hand over the written summary within 2 working days. The Small automation project takes 1–2 weeks, the Pilot / development phase 2–8 weeks; we fix the exact schedule when we clarify the scope of the task.
WHAT THEY SAY ABOUT US
Our customers on working with us.
We approached the Vitarex team to help us elaborate and develop a new product idea that uses digital technology.
I recommend it to everyone who likes using simple and transparent software.
Working with Gábor and his team was extremely smooth and professional. I got a quick answer to every question, and they delivered the requested tasks and changes to the high standard I expected. Thinking along with us, fast response times, professional work, flexible pricing – these are the reasons we worked with them on several projects.
We basically wanted an introductory website, which could be delivered under the Demján Sándor program (a Hungarian government grant scheme for small business websites). We really liked that during development you had ideas that, once implemented, serve our business goals. In the end we got a website that goes far beyond a simple introduction. Proactivity, clear communication, smooth cooperation. We are satisfied with everything. Thank you!
I needed a relatively simple, easy-to-use website presenting an insect and rodent control service. Building the website was characterized by quick responses and feedback. An efficient, creative and supportive approach.
Maximum professionalism, attitude, patience, kindness. I would choose you again!
They were punctual, precise and very customer-focused throughout our work together.
Communication worked very well, you found a solution to every request of mine, and the end result is great! I was very satisfied with the whole process and with working together, thank you again!
I got to work with professionals who took my ideas into account and were open to my suggestions, and we developed a genuine partnership. As a result, the finished website fully meets my expectations.
After the first version, which was built according to my ideas, only a few changes were needed before we reached the final state. The change requests were fulfilled quickly, and I am happy to recommend VITAREX Studio!
I can only recommend the work of this helpful, experienced website developer.
I am completely satisfied with the cooperation, as the team built exactly the high-quality website I had imagined. Because of their professional approach and strict adherence to deadlines, I confidently recommend them to anyone looking for a reliable partner.
Web developers with great expertise, excellent project management, a fair attitude from the owners. They implemented all my business requirements, even though this was a new area for Vitarex as well (LearnDash).
I recommend the company to those who want a reliable website built on a proven structure and who value fast delivery and fair cooperation. The process was smooth, and the end result does exactly what I need.
A professional team, every change request of mine was implemented almost immediately, with clear explanations for any questions that came up
The responses were fast, and there was no request they could not fulfil.
Our communication started off a bit bumpy, but I put that down to the obvious pressure on the company from the flood of grant applications. Then, when Olivér Révész got in touch with me, things picked up at a furious pace, and in no time I had a website I am more than satisfied with. He fulfilled every request and made the changes in a flash. I am very grateful and glad that I chose Vitarex!
A very obliging and helpful team.
A well-prepared, resourceful team who understand and implement your ideas from half a sentence.
The delivery was carried out in full cooperation, keeping the client's needs in mind
It was good to work with you, you solved the task flexibly. When I found an error, it was fixed. I could always get in touch with you.
They understood the requirements immediately and created a site that met expectations, with no need for lengthy consultations or modifications.
as a result of several rounds of consultation, a website was built that met expectations in every respect
Case studies
Problems solved,
solutions that work.
Daily management overview with targeted AI use
Instead of long, token-hungry agent runs: change-based collection, preserved case state and targeted AI interpretation. This is how the daily management to-do list comes together.
Read the case study
HR matters in one place
We show how to simplify an HR process in an SME environment: instead of separate systems and manual Excel summaries, connected payroll preparation, PDF processing and bank import.
Read the case study
Monthly overview from bank transactions – teachable financial administration
We built a finance interface where a single correction can become a new rule, and the categorized bank transactions automatically add up to a monthly, quarterly and annual overview.
Read the case study
Improving 3D ultrasound images with AI
More lifelike images for BellyBaby customers, integrated into the partner's service through an API.
Read the case study
One content, many channels – automated content publishing
A company's communication rarely happens on a single platform anymore. The same news or professional content often has to be published on social media, on the website and on internal channels as well.
Read the case study
When the information exists – but is hard to reach
Companies usually hold a lot of valuable data in their existing business system, CRM or other internal database. The problem is often not that there is no data, but that it is hard to reach.
Read the case studynext step
Is there a problem that
it is time to solve?
Show us where work gets stuck, and we will find the next sensible step.
Describe the problem briefly in the form or try our interactive pre-screening. We will review it and come back with a concrete proposal.
Write to us directly
Fill in the form below, and we will contact you within 24 hours on a working day.